faqs

Do I really need a wedding coordinator?
The advantage of having a wedding coordinator is to take the stress of organizing your wedding off your hands. Weddings Hawaii has years of experience and can provide you with tips, ideas, give you advice, keep you organized, schedule meetings and appointments for you, plan and track your budget and ensure a successful wedding. Ultimately you do not need a coordinator but, having one makes life a whole lot easier.

How do we obtain a marriage license?
It’s simple We will make your licensing appointment with an agent closest to your accommodations. All you need to do is bring a current picture I.D. and $65 cash and you both have to be present when you meet with your agent.

Be sure to fill out your marriage license application before leaving home as there is some information you may need to obtain.  Fill out your marriage license application before going to see the licensing agent to insure a quick meeting. Marriage license PDF click here.

What is the best time to come to Kauai?
The weather here on Kauai is mild and comfortable year round. It tends to rain a little bit more during the winter months, however, weddings are performed year round.

What happens if it rains on our wedding day?
We are checking in with weather forecasts daily. If we know for certain that rain will be heavy throughout the day, we have several options. We can move your location to a drier part of the island, where it may be not raining at all. We can move your wedding to another day, as long as all the vendors involved in your wedding are available. There are several small chapels/churches that can be booked for an additional fee. Or we can have your wedding in the rain with umbrellas.

How long have you been in business?
Weddings Hawaii has been in business since 1998 and we are members of Hawaii visitors bureau, Kauai chamber of commerce and Kauai wedding professionals.

How do you charge for your services?
For a planning a wedding ceremony, we charge a coordination fee of $500 plus 15% of the vendors wholesale prices. This fee includes unlimited toll free (from the US) phone consulting, creating a wedding plan to suit your style, hiring and confirming the vendors, and to be on location at your ceremony for up to 1.5 hours. To coordinate a ceremony with reception we charge an additional $400.

Will I need a wedding rehearsal?
It is not necessary to have a rehearsal when you are having a destination wedding. However, if you want to have a rehearsal we can arrange it. There will be an extra fee for all the services involved with the rehearsal.

Will I be able to select the vendors?
Yes, Weddings Hawaii is not locked into using any particular vendors. However, we will recommend the vendors that we have worked with for years, which we know are reliable and do great work.

Is it customary to tip the vendors?
Tipping is not expected, however it is greatly appreciated. If you feel that the vendor has given you outstanding service then a tip is recommended. Tip amounts are up to you as there are no set rules.

What forms of payment do you accept?
We accept Visa/Master Card, checks and money orders made payable to Weddings Hawaii.

What are your deposit, forms of payment and cancellation policies?
We require a deposit of $400 to book your wedding day. The deposit of $400 is non-refundable. The remaining balance is due 7 days prior to your wedding day, which can be paid with cashiers check, money order, travelers checks, Visa or Master Card. Payments made with personal checks are due 14 days prior to your wedding. In the case of a cancellation of your wedding 7-30 days prior to the wedding date, clients will be charged 50% of the total balance. In the case of a cancellation of a particular vendor 7-30 days prior to the wedding date, clients will be charged 50% of the total vendor rate for the particular services and goods that were booked. In the case of a cancellation of your wedding 0-6 days prior to your wedding, clients will be charged 100% of the total balance. In the case of a cancellation of a particular vendor 0-6 days prior to the wedding date, clients will be charged 100% of the total vendor rate for the particular services and goods that were booked. Cancellation charges are due immediately upon cancellation. We require a Visa or Master Card on file to secure any payments that are due. Rates are subject to change without notice.

Can you provide references?
Yes, couples have trusted Weddings Hawaii for the best and professional advice, wedding ideas, bridal resources and more. Should you want more information, we provide references upon request.